Veronica J. Kirchoff
I am a self-managed, independent, solution seeking, accountable, and dynamic lifelong learner pursuing growth opportunities that leverage my 20 years of accounting, operations, and management experience in the creative, technical and financial industries, which will allow me to eventually oversee business operations as a C-level executive within a successful and expanding global enterprise.
Executive Assistant to Michael A. Patterson and Board of Directors at Patterson Buchanan Fobes & Leitch, Inc. P.S.
September 2016 – Present (7 months)
Complete a broad variety of administrative tasks; Manage an extremely active calendar of appointments; Track expenses and complete expense reports; Prepare confidential correspondence; Arrange complex and detailed travel plans; Compile documents for court dates, depositions, client consultations, and charitable organization meetings.
Serve as the primary point of contact for internal and external communications with board members, staff, clients, and others on matters related to work, personal, or philanthropic initiatives; Prepare and disseminate materials regarding Mr. Patterson, the Board of Directors, and the firm in general.
Research and follow up on incoming issues addressed to Mr. Patterson; Determine appropriate course of action; Exercise good judgment in a variety of situations; Maintain balance among multiple competing priorities.
Plan, coordinate, and ensure Mr. Patterson’s schedule is followed and respected; Work closely with Mr. Patterson to keep him well informed of upcoming commitments and responsibilities; Maintain awareness of the issues taking place in the environment and keep Mr. Patterson updated.
Anticipate Mr. Patterson’s needs and prioritize conflicting requirements; Handle matters expeditiously and proactively; Work independently on projects from conception to completion, often with deadline pressures and requiring split-second decision making without explicit guidance.
Organize and coordinate charitable outreach and external relations efforts; Build and maintain relationships crucial to the success of the firm and Mr. Patterson’s personal and philanthropic affiliations; Manage a variety of special projects both inside and outside the firm; Follow up on contacts made by Mr. Patterson and support the cultivation of ongoing relationships.
Assist board members with travel arrangements, lodging, and meal planning as needed; Maintain discretion and confidentiality in relationships with all board members.
Office Admin at Patterson Buchanan Fobes & Leitch, Inc. P.S.
May 2016 – August 2016 (4 months)
Provide administrative support to ensure efficient operation of the office. Assist office staff in organizing and maintaining both digital and physical files and databases. Create and maintain company Intranet site using Sharepoint; synchronize Sharepoint data with Outlook and other external data sources.
Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, data storage and retrieval requirements; implement changes to improve and maintain efficient workflow.
Small Business Consultant & Full Cycle Accountant at Freelance / Self-Employed
January 2013 – April 2016 (3 years 4 months)
Perform outsourced full cycle accounting services for a variety of clients, including AP/AR, payroll processing, bookkeeping, and account reconciliations. Prepare and file payroll and excise taxes, as well as personal, corporate and partnership income tax returns.
Create business and marketing plans for clients. Perform business entity structuring and formation, and serve as Registered Agent.
Develop training curriculum and design multimedia self-study programs for freelancers and entrepreneurs to start, grow, and market their business. Recruit, train and manage employees and outsourced workers to execute and track established business and marketing objectives.
Financial Controller at Volition Professional & Technical Services
August 2008 – December 2012 (4 years 5 months)
Accountable for the administrative and financial operations of the company, including ongoing development and monitoring of control systems to preserve company assets and report accurate financial results.
Provide leadership and coordination in the administrative, business planning, human resources, accounting and budgeting efforts of the company.
Perform accounting services for the company and its clients, including AP/AR, payroll processing, bookkeeping audits and account reconciliations, plus payroll, excise and income tax preparation.
Operations Manager & Personal Financial Analyst at Bicoastal Lending Group
February 2007 – February 2009 (2 years 1 month)
Direct all office operations and administration, including financial accounting, marketing, product analysis, customer service, loan structuring and processing.
Audit customer accounts to track loan performance and identify opportunities for refinancing. Prepare financial reports analyzing and comparing different loan products to market and present to clients.
Counsel clients to meet their financial goals based on current and projected real estate investment plans. Advise clients on best use of cash and borrowed money.
Project Manager at Starfire Creative
July 1995 – July 2008 (13 years 1 month)
Lead all company marketing, business development, client and vendor relations, budgeting, and project management. Recruit, train and manage employees and subcontractors.
Design and develop websites, graphics, audio, video, and written content for the company and its clients. Build and manage a network of ecommerce stores. Manage search engine optimization, pay-per-click advertising, and organic marketing.
Web & Graphic Designer at Fenix Underground
July 1996 – March 2001 (4 years 9 months)
Create advertisements, websites, and marketing promotions for the nightclub and restaurant. Conduct media relations to generate publicity for upcoming events and performances.
Skills & Expertise
- Business Management
- Business Planning
- Business Process Improvement
- Financial Analysis & Reporting
- Accounts Payable/Receivable
- Account Reconciliation
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft Powerpoint
- Microsoft Sharepoint
- Web Design
- Graphic Design
- Audio & Video Production
- Personal Branding
- Marketing Strategy
- Social Media Marketing
- Email Marketing
- Integrated Marketing
- Writing, Proofreading & Editing
- Web Content Management
- New Business Development
- Team Management
- Project Management
- Operations Management
National Paralegal College
Associate’s Degree, Legal Assistant/Paralegal, 2016 – 2017
Bellevue Community College
Associate’s Degree, Accounting and Business Management, 2005 – 2008
Activities: Phi Theta Kappa Honor Society
Seattle Central College
Associate’s Degree, Digital Communication and Multimedia, 1998 – 2000
Activities: Women in Science & Engineering (WISE); Phi Theta Kappa Honor Society
Tacoma Community College
Associate’s Degree, Journalism, 1994 – 1996
Activities: Student Newspaper, Arts & Entertainment Editor; Phi Theta Kappa Honor Society
Business Process Improvement, Personal & Professional Development, Personal Branding, Relationship Marketing, Web & Graphic Design
State of Washington License 125383
October 2016 to October 2020